Business Writing Best Practices Articles2019-08-17T20:34:33+00:00

Tips to Help Identify and Fix Email Writing Errors

You want your email writing, report writing, and letter writing to be as correct as you can make them for three reasons:

• It ensures readers are receiving the message you wanted to send.
• It impresses readers with your attention to detail.
• It shows readers you are educated and intelligent.

If you send out email, letters, or reports that contain writing errors, your team members, managers, clients, and vendors may believe you’re uneducated, unintelligent, careless, or incompetent.

This writing training will teach you to proofread email writing, report writing, and letter […]

Business Writing Tests You May Freely Use

You may use any of the following business writing tests or have your staff use them. The Business Writing Center also does a free evaluation of a business writing sample to help you decide on the best courses for you or your staff.

The business writing tests include tests in confusing word pairs, the 25 most commonly misspelled words, spelling California cities, general spelling, active and passive voice, subject/verb agreement, pronoun agreement, commas, semicolons, colons, dashes, apostrophes, abbreviations, and other business writing rules.

Tips for Writing Clear Numbered Lists and Bulleted Lists

Numbered lists and bulleted lists help readers see and understand the list items easily. When lists are embedded in paragraphs, the items are jumbled together in a mass of words.

However, text that does not have a recognizable set of items is clearer when the writer keeps the text in paragraphs. This explanation will help you decide when to put text into bulleted or numbered lists and when to keep it in paragraphs. Follow these three steps:

  1. Name the sections of your documents.
  2. Decide whether the section contains items that pertain to that key term or key […]

Write Strong, Active Voice Sentences

This article will teach you how to write strong, active sentences by changing passive voice sentences to active voice. Active voice makes writing clearer and stronger because the writer includes the actor before the action. Take the Pre-test

Definition of active voice

English verbs have two voices: active voice and passive voice.

In active voice, the person acting is clear: “The manager wrote the report yesterday.” The person acting is the manager.

In passive voice, the person acting isn’t specified: “The report was written yesterday.” It could have been written by the secretary, the […]

Does Business Vocabulary Sound More Intelligent?

Much business writing includes difficult or archaic words and phrases people do not use in everyday speaking, such as “cognizant” instead of “aware,” “initiate” instead of “begin,” and “endeavor” instead of “try.” The writer feels the difficult or archaic words are more businesslike and show the writer’s intelligence. Using common, everyday words feels to them […]

What Is the Best Way to Learn Business Grammar?

Researchers studying methods of training writers know the most successful way to teach grammar. It was stated by the National Council of Teachers of English in a position statement:

This resolution was prompted by the continuing use of repetitive grammar drills and exercises in the teaching of English in many schools.  Proposers pointed out that ample evidence from 50 years of research has shown the teaching of grammar in isolation does not lead to improvement in students’ speaking and writing, and that in fact, it hinders development of students’ oral and written language.” (On Grammar Exercises to […]

Business Writing Course Certificate
Email Writing Courses
Business Report Writing Courses
Business Grammar Courses

Writing Coaching by Senior Instructor Dr. Robert Hogan

Business Writing InstructorDr. Robert Hogan teaches the coaching, tutoring, and individualized business writing courses. Dr. Hogan has been training writers for 40 years in universities, colleges of business, consulting companies, and professional writing companies. He has been been a professor at the University of Pittsburgh, Allegheny County College, and Illinois State University College of Business. He was manager of communications in a telephone billing company and owner of a company writing documents on contract for government agencies and corporations.

More about Dr. Hogan and his courses you may take…

Worldwide Business Writing Training

Corporate and Government Training

Corporate discounts are available. Send an email to the Business Writing Center for more information: Email…

Government agencies and companies may purchase courses at the end of the fiscal year and defer registration of individuals in the courses for up to 12 months. Request information…

Dr. Hogan delivers workshops at company sites in general business writing, writing email, business report writing, writing letters, and principles of usage (grammar, punctuation, spelling, sentences, and word usage). More…

Worldwide Business Writing Training

6,600 Clients Worldwide

The Business Writing Center has trained staff from a broad range of organizations:

Companies – 5,768
Nonprofit organizations – 495
Military/government – 234
Colleges/universities – 143

See a sample list of the most recent 1,000 companies and agencies.

Writing Training Awards

Awards and Recognition

The Business Writing Center has been evaluated and has received awards or recognition from a number of organizations and media:

  • U.S. General Services Administration
  • Dun& Bradstreet
  • Department of Defense
  • National Association of Legal Assistants
  • HR-Wire
  • Florida Department of Health
  • Investor’s Business Daily
  • TechRepublic

See the list of awards